Job Details

Administrative Specialist
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Position Number: 5554621
Location: Moscow, ID
Position Type: Multicultural Affairs and Affirmative Action

University of Idaho

Administrative Specialist

Location: Off Campus Location - Custer County Extension Office, Challis ID

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $17.09 per hour

FTE: 0.5

Full/Part Time: Part Time

Position Summary:
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

Manage records and documents
Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

Organizing tasks to meet deadlines
Participating in teams to accomplish shared goals
Using computer software and applications for word processing, email, and internet searches

Preferred Qualifications:
Education:

Associates Degree, or a combination of education and/or related work experience

Experience in/with:

Ability to maintain confidentiality, perform detailed work, multi-task, be flexible, and be comfortable working independently
Agriculture industry and the 4-H Youth Development programs and operations
Designing and maintaining webpages, and social media sites (such as Facebook, Instagram, and Twitter) in a professional manner
Ability to remain calm and professional when working with adults and youth in stressful situations
Bookkeeping and using bookkeeping software (Quickbooks), creating and maintaining budgets and financial documents such as profit and loss statements, preparing accounts payable and receivable, balancing checkbooks, and reconciling monthly bank statements
Reception duties, including meeting and greeting the public, taking detailed messages, and possessing good phone etiquette and customer service skills

Physical Requirements & Working Conditions:

Ability to lift, carry or otherwise move up to 30 pounds
Ability to work outdoors

Ability to lift, carry or otherwise move up to 30 pounds Ability to work outdoors

Required Licensures, Certifications or other

Posting Number: SP004378P

Posting Date: 04/08/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:

Applications received by April 22, 2024 will receive first consideration.
To be considered, your "Letter of Qualification" must address each of the required qualifications, including pertinent education or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on resume will not be accepted as a substitute for submitting a Letter of Qualification.
This is an off-campus location. Work site is in Challis, Idaho at the University of Idaho Extension Office in Custer County.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.