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Program Manager - US PREP
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Position Number: 5773306
Location: Lubbock, TX
Position Type: Business - Finance

Program Manager - US PREP
Lubbock
39183BR
US PREP National Center

Position Description
Designs, implements and manages an assigned program. Typical duties can include but are not limited to: Identify funding opportunities, conduct program assessments, prepare program reports, oversee and manage program marketing and communications, manage program databases, supervise program staff, plan research activities, coordinate program events, participate in strategic planning, manage program files, establish program standards and objectives, direct logistical activities to promote the success of programs, develop and implement project timelines and ensures deadlines are met, oversee program budget, ensure goals and objectives of grants are met, assists in proposal writing, comply and analyze program statistics.

Major/Essential Functions
Leads Procurement and Travel Reimbursement

Procurement and Reimbursements:
- Process procurement requisitions and travel reimbursements for the US PREP team, providers, and district partners.
- Submit purchase orders, invoices for non-employee consultants, and TTU employee travel reports ensuring compliance with TTU policies.
Financial Tracking:
- Assist in the monthly tracking of p-card transactions using Chrome River and SmartSheet.
- Prepare monthly reports for submission to the Procurement office.
Budget Tracking:
- Track budgeted travel reimbursements as they are processed via the TTU travel system or procurement services using SmartSheet.
Organizational Support:
- Utilize the US PREP travel inbox to organize incoming travel documents into appropriate folders and archive them once processed.
Report Preparation:
- Assist in preparing reports for funding agencies, the COE Research Office, and other requested or required reports as needed.

Event & Social Media Coordinator

Event Planning:
- Plan and coordinate both small-scale and large-scale events for US PREP, ensuring all logistical details are managed effectively
Vendor Coordination:
- Work closely with Marriott representatives and other vendors to secure venues, accommodations, and necessary services for events
Procurement and Processing:
- Process food and material forms required for events, ensuring all procurement is handled in accordance with TTU policies and procedures
Budget Management:
- Assist in managing event budgets, tracking expenditures, and ensuring cost-effective solutions for event needs
Administrative Support:
- Provide administrative support during events, including organizing materials, coordinating schedules, and addressing any issues that arise
Support with team communication:
- Develop templates for monthly team newsletters
- Work with executive team to write newsletters
Manage US PREP communications and social media platforms:
- Leverages a range of communication mediums and social media platforms, including organizing social media posts

Required Qualifications
Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related experience may be substituted for the required education on a year-for-year basis.

Preferred Qualifications
Education & Experience

Bachelor's degree and experience in project management and event planning
Preferred experience with writing and editing news releases
Preferred experience in processing travel, purchase orders, and p-card reconciliation in a higher education setting

Personal Characteristics

Possess strong project management skills
Ability to communicate well with all levels of professional individuals verbally and in writing
Ability to be flexible and pivot as changes are needed
Have strong initiative and be able to work in a fast-paced office with many on-going projects
Ability to anticipate needs and generate solutions, including structures & processes

Minimum Hire Rate
4000

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.