Job Details

Grant Coordinator, Award Establishment
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Position Number: 5814391
Location: Albany, NY
Position Type: Sponsored Programs, Grants, and Contracts

Grant Coordinator, Award Establishment

Category: Administrative and Professional
Department: Sponsored Programs
Locations: Albany, NY
Posted: Nov 18, 2024
Closes: Open Until Filled
Type:Exempt
Position ID:183161

About The Research Foundation for SUNY:

The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students, and staff to research, innovate and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable faculty to focus their efforts on educating students and performing life-changing research across a wide range of disciplines including Artificial Intelligence, Clean Energy, Biotechnology, Longevity, Substance Addiction, Nextgen Quantum Computing, Environmental Health, and Resiliency. We work with the academic and business leadership of SUNY campuses to facilitate research and discovery by administering sponsored projects and delivering intellectual property and technology transfer services that fuel innovation and move ideas and inventions to the marketplace.

The RF is committed to diversity, inclusion, and a working environment that enhances productivity creates personal and professional opportunities, unleashes everyone's full potential, and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability, and ethical behavior.

Visit www.rfsuny.org and connect with us on Facebook, Twitter, and LinkedIn. Learn about SUNY at www.suny.edu.

Job Description:

Function & Scope: Reporting to the Award Establishment Supervisor, this position is responsible for the administrative and analytical support of sponsored program awards for assigned centralized campus locations. Responsibilities include establishing and maintaining awards, ensuring proper coding is entered into the RF's Business System, monitoring activities, and assisting the Contract & Grant Specialists in the processing of award contracts, including proper categorization, reporting, and billing requirements. The Grant Coordinator will resolve issues regarding award setup, aid campuses on the status of sponsored program activity, provide guidance to campuses on allowable revisions to awards. This position involves extensive contact with campus staff and central office sponsored program team members. The incumbent must: 1) interpret and adhere to sponsored guidelines; 2) work comfortably under deadlines; 3) possess excellent written and oral communication skills; 4) be well organized with an attention to detail; and 5) provide excellent customer service to various stakeholders along the sponsored programs lifecycle.

Duties & Responsibilities:

Responsible for the accurate and timely establishment and award maintenance of all awards for assigned centralized locations. Review and analyze contracts, and budgets, obtain information, and input grant/contract award data, including billing and reporting requirements, using the Oracle Grants Management module. Produce and review Account Information Abstracts and release to campus.
Review sponsored program awards/contracts guidelines to determine if cost share award is appropriate, contact campus for relevant budget information and establish appropriate award.
Review and verify budget information including appropriate facilities and administrative rate for awards/contracts received, including but not limited to working with the campus on finalizing appropriate budget data for award input based upon sponsor restrictions.
Perform an independent preliminary review of complex contractual documents noting deficiencies and/or other unusual items for the Contracts & Grants Administrator prior to execution, including submission of insurance certificates, where appropriate. Responsible for tracking such contractual documents for receipt of fully executed copies.
Review and analyze agreements to provide initial determination for revenue recognition coding of awards.
Communicate effectively and professionally with campuses, sponsors, and internal colleagues.
Review, process, and ensure date-sensitive payroll requests are completed timely.
Monitor and take necessary action on follow up of contracts/awards using a variety of platforms, including but not limited to working with the Contract & Grant Specialist, campuses and sponsors.
Responsibility includes calling sponsors, notifying the campus of the outcome, and working with the campus and/or sponsor to receive fully executed documents.
Utilize the Pre-Award and Compliance System (PACS) as part of the award establishment and contract review workflow.
Work with campuses, sponsors, and internal colleagues to gather information and/or discuss and resolve issues and inquiries.
Participate in training of new hires in various stages of contract work and Oracle System Work.
Process queries for identification of mail and checks, as needed.
Working with new campus staff on procedures and participating in training sessions.
Other duties and special assignments as assigned by the Award Establishment Supervisor.

Requirements:

Skill Requirements:

Requires a high degree of self-direction and judgment as well as sound, independent decision-making
Strong analytical and problem-solving abilities
Outstanding communication and interpersonal skills to work with various stakeholders
The ability to work independently and in a team environment
Attention to detail with a high level of accuracy
Requires the ability to prioritize multiple deadlines in a fast-paced working environment
Computer proficiency with familiarity or an ability to navigate, utilize and learn a variety of software platforms and in Excel
Good math skills
Excellent customer service skills

Education & Experience:

Bachelor's degree or five (5) years of experience in office procedures, financial or accounting-related work, analytical and communication skills. Or an equivalent combination of education and experience. Must be able to select and use various computer software applications and be able to work independently.
Experience working with Oracle databases and government regulations is helpful. College-level training in appropriate coursework may be substituted for experience. Associate degree in finance or accounting preferred.

Compensation for this position: The compensation for this role is between $58,656- to $66,913. The pay will depend on a variety of factors that may include but are not limited to experience, education, training, and certifications.

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:

Applicants interested in applying MUST submit the following documents:

1. Resume/CV
2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload your cover letter and additional documents.

Returning Applicants can Login to your RF SUNY Careers Account to review your application.

To apply, visit https://rfsuny.interviewexchange.com/jobofferdetails.jsp?JOBID=183161