Job Details

University of Colorado System Administration

Prospect Development Specialist
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Position Number: 5917573
Location: Denver, CO
Position Type: Development and Fund Raising

Prospect Development Specialist

Prospect Development Specialist - 35860 University Staff Description

Who We Are:

The University of Colorado System Administration office ("System Administration"), located in Denver, brings together administrative departments and services centers that provide guidance and services to all of CU's campuses: CU Boulder, CU Colorado Springs, CU Denver and CU Anschutz Medical Campus in Aurora. The university collectively contributes about $12.5 billion to the Colorado economy.

The CU System Office of Advancement ("System Advancement") is part of System Administration Office, providing excellent customer service, strategy, expertise, and efficiency to our partners on CU's campuses, Central Advancement, and the University of Colorado Foundation. We support CU's fundraising and engagement goals through advancement operations that include constituent research and development, data management, business intelligence, technical architecture, annual giving, gift planning, gift administration, marketing and communications, IT, budget and finance, and more. We believe that a balanced office culture is foundational to our success. We build this by bringing together a diverse team of colleagues and infusing our core values-Work Together, Think Big, Be Good and Have Fun - into our work every day.

Position Summary:

The Prospect Development Specialist serves as a member of the Prospect Development department, helping coordinate prospect management functions for the University of Colorado. The Prospect Development team supports the advancement (fundraising) activities conducted throughout the CU System, which includes the System Office, four distinct campuses, the President's Office, and the CU Foundation. This position is expected to nurture a comprehensive understanding of fundraising metrics and standard processes, support the execution and improvement of the University's prospect and moves management program, and work closely with central and campus-specific advancement teams to optimize fundraising outcomes with data-supported decision making at all stages of the prospect cycle. The incumbent will work particularly closely with the Research & Analytics team, which handles prospect research requests for the University of Colorado, and with fundraising staff on their assigned campus/schools.

This position will serve as a strategic partner and effective communication point with colleagues at all levels, while being data savvy and comfortable with quantitative and qualitative methods and analytics. They will be a critical member of the team at a transformative moment for our hardworking, ambitious advancement division. This position will strategize and partner with Development Research Analysts and Development Officers to support the creation and maintenance of high-capacity portfolios, maintain an active awareness of goals, objectives, and directions of the development program, and become a trusted advisor to support the achievement of the customer's strategic business goals. This position will coordinate and participate in top prospect strategy sessions and participate in annual Research, Analytics, and Prospect Development planning sessions with fundraising units to help formulate a strategic operating plan for each fiscal year. This position is also expected to seek opportunities for professional development that will improve job performance, develop and maintain a network of contacts with other prospect management professionals nationwide, and understand and apply national standard methodologies, processes, and technologies for prospect development. See Apra, our professional organization, for more information on the prospect development profession.

This position reports to the Assistant Director of Prospect Development and is exempt from the State of Colorado Classification system.

Where You Will Work:

The CU System Office of Advancement follows a "flexibility first" approach to work that defines how we manage and make use of in-person time. This is a hybrid role, working some days at home and at least one day a week at our UCCS campus in Colorado Springs, CO. There are also four separate callback weeks per year- when all our colleagues are expected to be together in the office. During callback weeks, this role is expected to work from the CU System office at 1800 Grant St. in Denver, Colorado.

Diversity and Equity:

The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.

Duties & Responsibilities:

Duties and responsibilities of the position include, but are not limited to:

Strategic Partnership

Responsible for building relationships with and leading aspects of the prospect management needs of a portfolio of development officers (fundraisers) on a respective campus
Collaborate with other teams to onboard new development officers and support staff
Play a key front-facing role with campus partners by conducting regular portfolio optimization and prospect strategy meetings with development officers
Travel to and spend at least one day per week at designated campus
Meet with campus managers and leadership regularly to provide data and insights around development staff
Bring insights from internal prospect development data and data curated by Research and Analytics team to life and translate them into actionable strategy (may include making the case for data-supported decisions related to fundraising and donor portfolios)
Provide action plans and follow up consistently with central and campus partners

Portfolio, Pipeline, and Moves Management

Responsible for data integrity, optimization, and entry related to fundraisers' management and cultivation of donors and fundraisers' goals and performance metrics
Track development officer performance, providing progress reports, and conducting analysis of key metrics
In partnership with Research and Analytics team, develop metrics to supervise pipeline activity, analyze and report on results and make recommendations for continued improvement

Special Projects

Serve as subject matter expert on prospect management functionality in the implementation and optimization of the database
Train and develop training catered to the needs of end users in partnership with Training Lead
Develop and implement guidelines and standard processes for system features
Recommend standard processes to better supervise, segment and analyze prospects

Internal Project Management

Actively participate in agile stand ups and track/update projects in Monday.com

What We Offer:

Salary: The anticipated hiring range has been established at $62,000 - $65,000.

CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.

Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.

No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
Disability, Life, Vision Insurance options.
Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
6 weeks of parental leave to adjust to the joys of parenthood.
A tuition benefit program for you and/or your dependents.
Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
Many additional perks & programs with the CU Advantage.

Additional taxable fringe benefits may be available.

For more information on benefits programs, please review our Comprehensive Benefits Guide.

Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)

Qualifications:

Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.

Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
One (1) year equivalent experience related to fundraising, prospect development, or data management and maintenance
Ability to travel to assigned campus

Preferred Qualifications:

Non-profit experience, preferably in a higher education fundraising environment, is highly desirable
Two (2) years' Prospect Development experience
Demonstrated ability to build and maintain relationships with development officers or other workplace partnerships

Knowledge, Skills, and Abilities:

Ability to establish and maintain partnerships with development staff at all levels
Knowledge of fundraising practices
Knowledge of industry-standard prospect development policies and procedures
Knowledge of Salesforce or another fundraising database
Ability to deal with confidential material and uphold high ethical standards
Ability to communicate verbally and in writing
Ability to manage and prioritize multiple tasks and projects simultaneously
Personal computer proficiency required, especially as related to the use of Microsoft Office Products, including Word, Excel, Outlook, and PowerPoint; Internet Explorer, donor tracking software, intranet, on-line research tools
Ability to train others.
Must be self-motivated, work independently or as part of a team, able to learn quickly, meet goals, and demonstrate problem solving skills.
Expert written, oral, and interpersonal communication skills, including political foresight, to build and maintain effective working relationships at all organizational levels with outside constituencies, and to work with both technical and non-technical personnel.
Ability to communicate technical information in a clear and concise manner.

How to Apply:

For full consideration, please attach the following as separate documents to your application:

A cover letter identifying the job specific minimum qualifications you possess
A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.

Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.

Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.

When to Apply:

For full consideration completed applications must be submitted by January 22, 2025. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

Sponsorship Statement:

We are unable to sponsor applicants for work visas for this position.

Background Check Statement:

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

ADA Statement:

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu.

Application Materials Required: Cover Letter, Resume/CV Job Category
: Development Primary Location
: Colorado Springs Department: S0001 -- System Administration - 50206 - Advancement Operations Schedule
: Full-time Posting Date
: Jan 8, 2025 Unposting Date
: Jan 23, 2025, 12:59:00 AM Posting Contact Name: System HR Recruiting Posting Contact Email: SystemHR.Recruiting@cu.edu Position Number: 00794161

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=35860&lang=en