Job Details

Assistant to the Administrator II
Go to our website »

Position Number: 6041839
Location: Boise, ID
Position Type: Executive Assistants

Assistant to the Administrator II

Posting Number: SP004762P
Division/College: College of Law
Department: College of Law
Location: Boise

Posting Context Statement:

This role will perform difficult, responsible, and confidential administrative and operational support duties for the College of Law Dean and will also assist with faculty support duties that are within the Deans Office. This position also plays a focal role in supporting the College Development Officer.

Position Overview:

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:
Administrative and operational support:

Coordinate complex travel, meeting and event arrangements for management and other individuals
Maintain calendars, databases, confidential records and systems
Coordinate office operations, delegate work and provide input on performance evaluations
Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned

Required Experience:

Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

Associates or Bachelors Degree
Experience gathering and compiling data for reports
Experience using computer information systems that manage an organizations finances, business processes and/or records
Experience organizing emails and calendaring events & appointments
Knowledge of project management principles
Knowledge of University of Idaho policies & procedures

Physical Requirements & Working Conditions:

None

Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $23.95 per hour or higher commensurate with experience.
Type of Appointment: _of_Appointment
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 02/27/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications received by March 13th, 2025 will receive first consideration.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/47289

The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.