Job Details

Graduate Publications Coordinator
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Position Number: 5905149
Location: Statesboro, GA
Position Type: Human Resources

Graduate Publications Coordinator

Job ID: 280545
Location: Statesboro, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

To learn more about Georgia Southern's Vision, Mission and Values please click here: https://president.georgiasouthern.edu/performance-excellence/mission-values/

Location

Statesboro Campus - Statesboro, GA

Department Information

Averitt College of Graduate Studies

Job Summary

This position assists with maintaining of graduate student records via DegreeWorks and Banner. This is responsible for the transmittal of electronic communications to current graduate students and managing the Electronic Thesis and Dissertation system via the Digital Commons.

Responsibilities

Manage the Electronic Thesis and Dissertation system for the institution
Identify requirements, and effectively establish appropriate courses of action to accomplish specific goals. Use information, time, and other resources necessary to achieve successful student outcomes as it relates to thesis and dissertation
Develop evaluation criteria and tracking systems for monitoring goal progress and accomplishment. Specify objectives and priorities.
Identify existing and potential problems from committee identification through acceptance and publication of final documents.
Acquire and evaluate relevant information; navigate interrelationships among committee decisions; decide when to shift to an alternative course of action that may include a new or creative approach to reach desired student outcome.
Assist the Degree Audit Manager with processing graduate student matriculation paperwork, DegreeWorks' program audits, updating student programs of studies and changes in majors, graduate degree clearances, semester end processing and review
Responsible for coordinating electronic messages/communications to currently enrolled graduate students and graduate stakeholders Complete graduate enrollment and financial aid reports

Required Qualifications

Educational Requirements

Bachelor's Degree

Required Experience

Three (3) or more years of related work experience

Preferred Qualifications

Additional Preferred Qualifications

Proficiency working with Word and Adobe Acrobat including use of pagination, bookmarks, citations, headers, and footer functions
Demonstrated writing and publication experience in professional and academic capacity, including knowledge of academic citations and formatting used by various writing style guidelines

Preferred Experience

Experience working with Excel and function codes in developing reports, tables and charts

Proposed Salary

$20.71 - $21.15 per hour

This is a non-exempt position paid on a biweekly basis

Required Documents to Attach

Resume
Cover Letter
Two (2) Professional References

Knowledge, Skills, & Abilities

ABILITIES

Consistently exhibit engaging customer service
Ability to support various constituencies served by the University
Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
Ability to make independent judgement and communicate critical decisions
Ability to make independent judgement/decisions; resolve routine to complex matters
Ability to effectively manage multiple projects simultaneously and meet deadlines
Ability to cultivate and maintain strong relationships with leadership, faculty, staff and external stakeholders/constituencies
Ability to maintain confidentiality/exercise discretion in all aspects of work
Ability to manage complex and multiple tasks
Ability to write reports containing technical information
Ability to present complex or technical information in an understandable manner to general population

KNOWLEDGE

Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success
Knowledge of CRM computing/database
Understanding of principles and procedures for database records maintenance

SKILLS

Effective communication (verbal and written), organizational and human relations skills
Skilled in website technology applications
Prioritization skills
Strong problem identification and solution skills

Apply Before Date

January 17, 2025

Application review may begin on January 9, 2025

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Legally authorized to work in the United States for the duration of employment without assistance from the University.

Must be able to perform duties and responsibilities with or without reasonable accommodation.

Georgia Southern University is a Tobacco and Smoke-Free Community.

Equal Employment Opportunity

Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information

Must be able to perform duties and responsibilities with or without reasonable accommodation.
Work generally performed in an office environment
Workweek may occasionally extend beyond 40 hours
Occasional travel may be required

Background Check

Standard + Education

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=280545&PostingSeq=1