Job Details

Administrative Specialist I
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Position Number: 5915208
Location: Syracuse, NY
Position Type: Student Affairs and Services

Administrative Specialist I

Job #: 041591
Location Syracuse, NY
Pay Range: $21.63 - $23.08 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Specialist is a student facing position that will provide administrative support to the Office of Career Services (OCS). The position serves as the initial point of contact for the office greeting students and visitors, answering the phone, and monitoring and answering emails. The position will assist with scheduling and maintaining calendars; making travel arrangements; completing financial transactions; ordering food and office supplies; providing support for OCS events and programming and providing support for student interviews. This role will enter student information into tracking systems, upload documents, post jobs to the OCS career management system and email lists and help coordinate student interviews with outside employers.
This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Qualifications:

Job Specific Qualifications:

Responsibilities:

Provide a range of administrative support to the staff in the Office of Career Services suite. Serve as the first point of contact for students, faculty, staff, and outside employers in-person, by phone, and on email; be able to answer or route questions from those who visit our office; must provide high level of customer service.
Office duties may include answering and managing phone calls; greeting and assisting faculty, staff, students, and visitors; creating, completing, and managing documents including appropriate filing; ordering supplies; reserving space, and coordinating meetings; opening and closing the OCS Suite during University business hours.
Assist Career Services leadership with editing and revising office correspondence and processes including weekly newsletters. event emails and job postings.
Work with and on behalf of students to schedule meetings or interviews, assist with the on-campus / on-camera interview program (OCI) and coordinate all steps of that process which includes managing resumes, scheduling with outside legal employers, reserving interview rooms, and professional and timely communication with all parties.
Order catering or other supplies and assist with associated financial forms.
Provide a first level of information to students on where to find answers and resources.
Organize OCS events which includes room reservations, creating Zoom links, creating, and posting flyers to social media pages and around Dineen Hall, ordering food from Campus Catering or outside vendors, and posting to 12Twenty and Guidebook.
Check LinkedIn daily for student and alumni updates while actively engaging with their posts.
Complete all necessary financial paperwork related to office operations including requisitions, Interdepartmental forms, purchase orders, travel reimbursements, and credit card reconciliations.
Work with the College of Law Budget and Operations office as necessary to ensure timely submission of reconciliations and accounting paperwork.
Other duties as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107878

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.