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University of Colorado Anschutz Medical Campus

Business Services Professional (Open Rank: Entry Senior)

Position Number: 5986320
Location: Aurora, CO
Position Type: Administrative Vice Presidents

Business Services Professional (Open Rank: Entry Senior)

Business Services Professional (Open Rank: Entry - Senior) - 36123 University Staff Description

University of Colorado Anschutz Medical Campus

Department: Neurology

Job Title: Business Services Professional (Open Rank: Entry - Senior)

Position #00831758 - Requisition # 36123

Job Summary:

The general function of this position is to provide administrative support to providers and fellows in the Department of Neurology. Administrative support includes literature searches, making travel arrangements, preparing grant applications, documents and letters, proof reading, assisting with manuscript preparation and reference management and maintaining patient databases. Organizing and scheduling conferences and meetings, assisting with keeping credentialing and licensing up-to-date. This position requires a high level of attention to detail and the ability to prioritize and multi-task.

Key Responsibilities:

Administrative Support:

Analyzes, evaluates, develops, and implements work processes to achieve program efficiencies and deliver needed services effectively.
Organizes and establishes work processes to provide support to management, ensure the delivery of designated services, and implement rules, regulations, policies, and other guidelines as prescribed by management to achieve program objectives.
Provides administrative and operational support to the section chief, providers, and section program director.
Enter and maintain data in department databases (e.g., FileMaker Pro, Microsoft Access and Excel).
Arrange and manage University-mission related travel for providers, fellows, and prospective employees (e.g., event registration, travel reimbursements, flight, lodging and transportation, etc.).
Assist with re-credentialing; maintain licensure, DEA verifications, and tracking continuing medical education (CME) credits.
Supports the Neuroimmunology/Multiple Sclerosis Section in coordinating and maintaining provider calendars (i.e., meetings, Med-Legal consultations, closing clinic schedule during vacation and conference days).
Prepares and updates providers' CV's, dossiers and biosketches.
In collaboration with manager, develops PowerPoint presentations and adds additional content/detail based on providers' descriptions and suggestions. Responsible for accessing several databases and viewing various data.
In collaboration with manager, analyze current processes, creates and maintains process flow maps.
Arrange meetings and conferences as needed (i.e., room reservation, catering, agenda, flyer and/or handout preparation, projector/computer setup, taking meeting minutes, etc.).
Coordinate and liaise consulting and med-legal efforts between providers and outside agencies.

Academic Support:

Proofread, format, transcribe and prepare manuscripts, grant applications, documents and letters.
Assist with reference management in manuscripts and grant applications.
Literature searches via PubMed and Health Sciences Library.
Submit and update memberships and subscriptions.
Other duties as assigned

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, supported by $704 million in research awards in fiscal year 2023, creating an overall economic impact to the state of Colorado of $11.5 billion. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry-level Professional

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

Professional

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

One (1) year of experience serving in an administrative or office management role

Senior Professional

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
Two (2) years of experience serving in an administrative or office management role

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

4 years of experience working in an academic medical office environment supporting clinical faculty
Experience with EndNote or other reference management software
Experience coordinating meetings including providing concise written documentation

Knowledge, Skills and Abilities

Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Thorough understanding of university policies and processes to ensure the department is within compliance.
Independent judgment as well as self-directed work capabilities.
Ability to communicate across departmental and central administration lines.
Professional business conduct and an ability to maintain effective lines of communication are required.
Ability to prioritize and handle multiple competing deadlines is a must.
Attention to detail.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: neurology-hr@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 1, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry Level Professional: $51,437 - $65,428

Intermediate Professional: $55,975-$71,201

Senior Professional: $60,514-$76,974

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
: Business Services Primary Location
: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20244 - SOM-NEUR GENERAL OPERATIONS Schedule
: Full-time Posting Date
: Feb 6, 2025 Unposting Date
: Ongoing Posting Contact Email: neurology-hr@cuanschutz.edu Position Number: 00831758

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36123&lang=en