Job Details

Senior Faculty Affairs Professional
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Position Number: 6042172
Location: Dallas, TX
Position Type: Administrative Vice Presidents

Senior Faculty Affairs Professional

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Position:

This role is an on-campus, in-person position that reports to the Associate Provost for Faculty Success.

This role supports the administrative faculty process: hiring, contract letters, termination, leaves of absence, retirement, performance assessment, salary and merit determination, tenure and promotion, workload documentation and financial processing of internal awards. The position supports the strategic priority goals of creating greater efficiencies in business processes associated with campus-wide initiatives to create digital, centralized, and standard systems (Interfolio use for promotion, tenure, and hiring; faculty activity reporting; adjunct faculty on-boarding; and monitoring faculty administrator contracts. This position provides workshop support for School/College Executive Assistants and administrative support for the Associate Provost in scheduling individual and campus-wide events, preparing presentation materials, and managing basic administrative communications.

Essential Functions:

Compile and maintain data integrity on all full-time faculty. Work across university units (e.g., Human Resources, University Decision Support, Office of Information Technology, the Provost Office, and School/College administration) to improve the quality of faculty data and use. On an ongoing basis, update and improve the digital storage of faculty data, including using queries for better understanding and sharing of faculty data.
With strong growth in centralizing data systems and shared business processes, supports all School/College administrative support teams (dean/dept assistants) for purposes of a) providing on-boarding training, b) ensuring quality control of university faculty data, c) providing policy explications, and d) maintaining centralized record-keeping of faculty searches, leaves and credentials.
Verify faculty employment contracts, payroll authorization forms, receipt of transcripts, necessary university forms for employment by new faculty, and extra compensation payments; confirm that contracts are accurate and consistent with internal policies; serve as liaison between Office of the Provost and School/College executive assistants when problem/solutions arise.
Coordinate event logistics, including room reservation, AV, catering, invitations, and RSVP lists for the following campus-wide events: General Faculty meetings, December and May graduation breakfasts, New Faculty Orientation, monthly (8 months/year) Department Chair Lunch and Learn events; Annual Department Chair retreat; and Promotion & Tenure meetings.
Gather information from each school/college on an annual basis concerning faculty positions, titles, and promotions. Keep records in PeopleSoft up-to-date on faculty title changes. Maintain all records in ImageNow. Follow the Records Retention Schedule for Faculty Affairs.

Qualifications

Education and Experience:

A Bachelor's degree is required.

A minimum of five (5) years of experience is required. Experience in higher education and administrative support is highly desirable. Experience with database management systems is strongly preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate proficiency with computer applications that allow efficiency in an office that processes large amounts of data is essential.

Candidate knowledge of a variety of computer programs such as MS Word, Excel, PowerPoint, PeopleSoft, ImageNow, and Tableau is a plus.

Physical and Environmental Demands:

Sit for long periods of time
Handle objects (dexterity)

Deadline to Apply:

Priority consideration may be given to submissions received by March 21, 2025.

This position is open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Primary Location: USA-TX-Dallas

Job: Office and Administrative Support

Organization: Provost - Other

Schedule: Regular

Shift: Staff

Employee Status: Individual Contributor

Job Type: Full-time

Job Level: Day Job

Travel: No

Job Posting: Feb 28, 2025, 2:25:18 PM

To apply, visit https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=PRO00000319&tz=GMT%2B00%3A00&tzname=UTC