Job Details

Administrative Support Assistant, Carroll County - UTIA
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Position Number: 6044923
Location: Chattanooga, TN
Position Type: Agriculture - Extension

Administrative Support Assistant, Carroll County - UTIA
Jackson, TN, United States

Job Identification: 1442
Job Category: Administrative
Posting Date: 02/28/2025
Job Schedule: Full Time
Locations: 625 High Street - Suite 107, Huntingdon, TN, 38344, US

Job Description
The UT Extension office in Carroll County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events.

Responsibilities

Answer phones, scheduling, routing requests, checking mail and e-mail errands.
Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventor, time entry, annual and sick leave balances using IRIS, and travel reports.
Compile yearly calendar, schedule of events, and maintain calendar for conference room.
Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.

Qualifications
Required Qualifications:

High school graduate or equivalent.
Office type environment work of 1-3 years.
Prior experience or background knowledge of Extension.
Experience working with the public.
Must have a valid driver's license

Required Knowledge, Skills, & Abilities:

Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
Ability to self-start.
Knowledge and ability to maintain good public relations with local community.
General knowledge of office equipment.
Basic knowledge of working with budgets and / or bookkeeping.
Sense of humor.
Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

Preferred Qualifications:

Classes from a community college or vocational/business school in computer and office skills are a plus.
The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration).

About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1442/?mode=location