Job Details

Administrative Specialist

Position Number: 6107144
Location: Chattanooga, TN
Position Type: Administrative Vice Presidents

Administrative Specialist
Knoxville, TN, United States

Job Identification: 2370
Job Category: Administrative
Posting Date: 03/27/2025
Job Schedule: Full Time
Locations: 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

Job Description
The Office of the Chancellor consists of committed staff members who assist the Chancellor in her initiatives both on campus and beyond. This position functions as a support role for the reception area of the Office of Chancellor, as well as administrative support for two cabinet members, Senior Vice Chancellor for Finance and Administration and the Chancellor's Chief of Staff.

Responsibilities
Provides exceptional front-line reception services for visitors to the University of Tennessee and the Office of the Chancellor. Welcomes and directs guests within the formal office environment of the Chancellor. Utilizes sound judgment to assess and escalate in-person or telephone requests as necessary. Manages and prioritizes calls, emails, and correspondence from both internal and external stakeholders, routing them to the appropriate personnel or department. Oversee the scheduling and requirements of conference rooms. Handles sensitive requests with utmost confidentiality.

Aids the Assistant to the Chancellor as needed.

Qualifications
Required Qualifications

Education: High School Diploma/GED
Experience: 2-3 years of experience in an administrative support position.

Knowledge, Skills, Abilities:

Strong oral and written communication skills, including composing and editing correspondence, presentations, and reports.
Outstanding professionalism and interpersonal skills with the ability to effectively interact with a wide range of personalities and communication styles.
Ability to use sound judgement when making decisions, problem solving, and accessing information as needed.
Strong knowledge of and experience using MS Office and related computer/software products.
Ability to work in a fast-paced environment.
Ability to prioritize daily tasks and manage projects simultaneously.
Maintain confidentiality and discretion in all aspects of the position.
Experience: 1-2 years in Higher Education administrative support position
Knowledge, Skills, Abilities: Knowledge of organization and functions of the University of Tennessee, Knoxville.

Preferred Qualifications

Education: Bachelor's Degree

Work Location

Knoxville, Tennessee
Onsite

Compensation and Benefits

UT market range: MR05
Anticipated hiring range: $30,000-55,000

Application Instructions

For best consideration applicants should submit the materials below before April 10, 2025.

Cover letter
Resume

About The College/Department/Division Home - UT Office of the Chancellor

About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2370/?mode=location