Job Details

Executive Secretary, Lvl 5

Position Number: 6110262
Location: New York, NY
Position Type: Secretary and Administrative Assistants

Executive Secretary, Lvl 5

FSPCS Dean, Rose Hill

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.

We offer tuition remission for employees and their dependents

A generous employer match towards a 403(b) retirement plan.

As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.

As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.

University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

Reporting to the Associate Dean of Programs and Innovations of Professional and Continuing Studies (PCS), the Executive Secretary provides support across the three campuses: Manhattan, Bronx, and Westchester. This position includes calendar management, email correspondence, answering phone calls, data entry, compiling and disseminating reports for PCS and Summer Session, and other general office management as needed. This position may require evening and weekend work, as well as auxiliary coverage when needed. Occasional travel to and/or assignment at other campuses is required (including for additional training).

Essential Functions

Contributes to a welcoming and helpful environment for students, faculty, and staff.

Prepares mailings to prospective students, applicants, admitted students, and external community contacts as needed.

Manages calendars for the Associate and Assistant Deans autonomously scheduling appointments with prospective, new, current and transfer students as needed.

Provides support before and during PCS events, including but not limited to information sessions, orientations, and industry events.

Maintains privacy and discretion for confidential documents, including transcripts, immunization records, military records, and disciplinary actions. Processes confidential information in compliance with FERPA.

Processes approved requests for payments for contracts, expense reimbursement requests, credit card statements, check requests, vendor invoices, subscriptions, and other items.

Generates reports and researches/collects data as requested.

Schedules rooms for meetings and conferences as needed.

Purchases office supplies and provides clerical, telephone, scheduling, and computer support for all the deans, faculty, and staff at the campus, including front-desk reception.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Required Qualifications: Education and Experience

High School Diploma or equivalent.

Minimum of two years of clerical/office experience.

Required Qualifications: Knowledge and Skills

Proficiency in MS Office and Google Suite, with an aptitude for emerging technologies.

Adept at reporting to multiple supervisors.

Ability to address the needs of students, faculty, and senior administrators in a calm, courteous, diplomatic, and professional manner.

Detail-oriented and ability to multi-task, with a willingness to take initiative.

Strong customer service orientation and the ability to work within a diverse community.

Sensitivity to confidentiality.

Strong writing and organizational skills.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education

Preferred Qualifications

Bachelor's degree strongly preferred.

Knowledge of Slate / Banner systems or comparable University student/CRM systems a strong plus.

Knowledge of MS Publisher, PowerPoint a plus.

Minimum Biweekly Salary for All Others: $2,133.10

Maximum Biweekly Salary for All Others: $2,133.10

Union Affiliation: Local 153

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/9149

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer Veterans/Disabled and other protected categories