Job Details

Associate Proposal Coordinator: UTIA Office of Sponsored Programs - UTIA

Position Number: 6119758
Location: Chattanooga, TN
Position Type: Sponsored Programs, Grants, and Contracts

Associate Proposal Coordinator: UTIA Office of Sponsored Programs - UTIA
United States

Job Identification: 2455
Job Category: Administrative
Posting Date: 04/01/2025
Job Schedule: Full Time
Locations: 2621 Morgan Circle Drive, Knoxville, TN, 37996, US (Remote)

Job Description
The Office of Sponsored Programs (OSP) at the University of Tennessee Institute of Agriculture is seeking a full-time Associate Proposal Coordinator to provide essential technical support and assistance to faculty and staff in preparing applications for external funding. OSP is dedicated to delivering the highest quality of support to faculty, staff, and research administrators by facilitating proposal preparation and submission; reviewing, negotiating, and accepting contracts; and managing awards. Additionally, OSP ensures compliance with federal and state regulations, as well as university policies.

The ideal candidate will play a key role in the proposal preparation process, working closely with faculty and staff to ensure the timely and accurate submission of funding applications. OSP is committed to the ongoing professional development of its team and actively supports attendance at organizations such as NCURA, SRAI, and other research administration associations.

Join us in making a meaningful impact at The University of Tennessee.

Responsibilities
The position involves providing technical support and assistance to faculty members to advance the Institute's research, education, and extension missions. Key responsibilities include:

Analyzing Notices of Funding Opportunities (NOFOs) from funding agencies, offering guidance on proposal preparation, initiating Cayuse proposals, and preparing comprehensive final proposal submission packages for various funding opportunities.

The role requires close collaboration with faculty and business managers to develop project budgets that align with the statement of work.

Additionally, the position works alongside project team members to prepare necessary support documents, such as conflict of interest statements, biosketches, and current and pending support documents, ensuring compliance with sponsor guidelines.

The position is also responsible for coordinating and meticulously reviewing proposal packages to ensure financial and administrative compliance.

Establishing internal completion milestones to guarantee timely and compliant proposal submissions is a key part of the role.

Furthermore, the position will provide ongoing support to Institute stakeholders on budgetary and procedural matters related to sponsored programs.

Qualifications
Required Qualifications:

Minimum 3 years' experience relevant to research administration/sponsored programs with a Bachelor's degree, or 2 years' experience relevant to research administration/sponsored programs with a Master's degree in Research, Administration, Business, or Science. Graduate work or Graduate Assistantship experience may be considered toward required experience.

Minimum Required Skills and Abilities:

Skilled with Microsoft Office tools, in particular Excel
Able to manage competing priorities and meet time-sensitive deadlines
Proficient professional writing skills for drafting correspondence
Demonstrate critical analysis abilities, adeptness in relating information to specific circumstances, and exercise judgment in the application of both University policies and federal regulations
Possess excellent interpersonal skills and the ability to work individually and in a team environment under stressful and time-sensitive conditions
Ability to prioritize
Ability to maintain confidentiality regarding proposals, budgets, personnel salaries, and issues

Preferred/Desired Qualifications:

Working knowledge of Federal funding requirements under Uniform Guidance 2 CFR Part 200
Working knowledge of University sponsored programs and fiscal policies and procedures
Skilled in interpreting and explaining federal regulations related to externally funded sponsored programs and knowledgeable of the requirements of state, federal, private and nonprofit funding agencies
Proficient in using sponsor specific submission systems (Research.gov, Grants.gov, ezFedGrants, eRA Commons, etc.)
Working knowledge of Cayuse or Huron research administration systems

Work Location:

THIS POSITION CAN BE FULLY REMOTE, IN-PERSON, OR HYBRID.

Compensation and Benefits:

UT market range: 11
Anticipated hiring range: The anticipated salary range for an Associate Proposal Coordinator is $50,000 to $65,000, commensurate with qualifications and experience.
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions:

For best consideration applicants should submit the below materials before April 18, 2025.

Please apply online with a cover letter, resume, and complete contact information of three professional references.

About The College/Department/Division:

The Office of Sponsored Programs (OSP) at the University of Tennessee Institute of Agriculture is dedicated to delivering the highest quality of support to faculty, staff, and research administrators by facilitating proposal preparation and submission; reviewing, negotiating, and accepting contracts; and managing awards. Additionally, OSP ensures compliance with federal and state regulations, as well as university policies.

OSP is committed to the ongoing professional development of its team and actively supports attendance at organizations such as NCURA, SRAI, and other research administration associations.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2455/?mode=location