Job Details

Human Resources Specialist - Benefits and Wellness

Position Number: 6148632
Location: Seaside, CA
Position Type: Human Resources

Human Resources Specialist - Benefits and Wellness

University Corporation at Monterey Bay

Salary: $26.00 - $30.00 Hourly

Job Number: 2025-00016

Location: Ryan Ranch Office- Monterey, CA

Department: Human Resources

Description

Human Resources Specialist - Benefits and Wellness

Corporation Human Resources

Priority Screening Deadline: April 29, 2025, all positions are open until filled

The University Corporation at Monterey Bay ("Corporation"): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

POSITION SUMMARY

The Human Resources Specialist -Benefits and Wellness administers the activities relating to company benefits, wellness, and leaves processing. This position directly reports to the Director of Human Resources.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

Benefits:

Administer employee benefits programs, including group health, dental and vision, flexible spending accounts, accident and disability, life insurance, 403(b), and wellness benefits.
Coordinate and deliver new employee benefits presentations to ensure understanding of available plans and enrollment provisions.
Plan and manage the annual open enrollment process, including revising and distributing materials, conducting informational sessions, arranging provider participation, and processing changes by required deadlines.
Maintain compliance with federal and state regulations affecting employee benefits (e.g., COBRA, FMLA, ADA, CFRA, FEHA, Medicare, HIPAA, OSHA, ERISA, ACA), including timely and accurate filing of required reports.
Lead the development and implementation of benefits policies and procedures, ensuring regulatory compliance and operational efficiency.
Oversee internal audits to confirm accurate enrollments and dependent data; collaborate with Accounting for quarterly and year-end audits (e.g., payroll, Workers' Comp, 403(b)).
Address employee benefits inquiries to ensure timely and accurate resolution; maintain communication with employees and beneficiaries to support benefits utilization.
Process and reconcile monthly provider billings, approve payments, and resolve discrepancies with carriers and payroll.
Coordinate workers' compensation claims with third-party administrators and ensure appropriate follow-up.

Collaborate with retirement plan administrators to maintain compliance and improve employee retirement readiness.
Develop and implement comprehensive wellness strategies, including mental health, financial wellness, and work-life balance initiatives; partner with external vendors to deliver wellness programs.
Design and implement employee benefits communication strategies and conduct periodic surveys to assess satisfaction and identify areas for improvement.
Prepare executive-level reports and presentations on benefits trends, cost-saving measures, and employee engagement metrics.
Implement centralized leave management systems and develop manager training to improve leave-related processes and compliance.

Wellness:

Coordinates and schedules a variety of workshops on health, wellness and retirement planning topics.
Sends monthly communications regarding wellness resources.
Coordinates use of Corporation lactation/relaxation space(s)
Perform ergonomic evaluations to Corporation employees. Functions include evaluations, training, equipment fitting, and assistance with job accommodations.

Leaves of Absences:

Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
Facilitates other leave requests, which may include accommodation requests under the ADA.
Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
Recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.

OTHER FUNCTIONS

Establishes and maintains effective relationships with university and Auxiliary staff, faculty, students, as well as the general public.
Assist in other areas of HR and/or payroll as needed.
Problem-solves various auxiliary-related administrative matters as they arise.
Takes on special projects and performs other duties as assigned.

PHYSICAL WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

WORK LOCATION

Hybrid Position: 80% minimum in-office/on-site following the initial training period.
Work Location: 8 Upper Ragsdale Drive, Monterey, CA

KNOWLEDGE, SKILLS, AND ABILITIES

Fully functional knowledge of and skill in standard office procedures and practices. Ability to quickly acquire a thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, spelling, and punctuation. Ability to communicate clearly orally and in writing in a professional and effective manner with faculty, staff, students, and the public. Ability to draft and compose correspondence and standard reports.
Ability to use personal computers and appropriate job-related software. Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software packages. Ability to quickly learn and use new office support technology systems and software packages.
Ability to independently handle multiple work unit priorities and projects and apply a wide variety of policies and procedures where specific guidelines may not exist.
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Ability to work independently and as part of a team in a cross-functional environment.

Qualifications

MINIMUM QUALIFICATIONS

Education and Experience:

Bachelor's Degree from an accredited four-year college or university with major coursework in human resources management, business or public administration, or a related field, and two (2) years of professional experience in human resources, preferably in employee benefit plan administration and workers' compensation programs.
A combination of relevant education and experience may be considered in lieu of the stated requirements.

DESIRABLE QUALIFICATIONS

Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Experience using HRIS (ADP, GoCo)

Special Conditions of Employment

SPECIAL CONDITIONS OF EMPLOYMENT

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available here.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are "at-will" employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Questions can be sent to: hr_corporation@csumb.edu.

SALARY AND BENEFITS

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.

The hourly range for this position is $26 - $30. Classification: Grade 4, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

How to apply::

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

To apply, please visit https://www.schooljobs.com/careers/csumb/jobs/4908656/human-resources-specialist-benefits-and-wellness

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